Google Workspace + Calendly + Gemini

Google WorkspaceTHE PLUMBING

Mail, calendar, and forms on a free personal account.

Free tier: Yes, personal Google account

View details →Visit site ↗Free tier
Paid plan: $7/mo

CalendlyTHE BOOKER

Free plan gives one event type, enough for one clinician.

Free tier: Yes, 1 event type

View details →Visit site ↗Free tier
Paid plan: $10/mo

GeminiTHE WRITER

Free tier writes the reminders and the intake questions.

Free tier: Yes, generous free tier

View details →Visit site ↗Free tier
Paid plan: $20/mo

Each price is what the vendor’s own pricing page shows by default. Some vendors default to annual billing and some to monthly, and a few show your local currency instead of US dollars, so the figure on their site may differ from the one here.

Workflow

1. Use a Google Form for intake and a Google Calendar for the diary.
2. Create one Calendly event type on the free plan.

Setup time about 20 minutes